PHOTOGRAPHY AND VIDEOGRAPHY SERVICE AGREEMENT
This agreement is made on __________ between __________ ("the Studio"), and __________ ("the Client").
1. SCOPE OF WORK
The Studio will provide candid photography and videography for the Client's wedding on __________ at __________.
Deliverables: edited photographs in an online gallery, a highlights film and a full-length film.
Anything not listed here, such as extra hours, extra events, additional crew, prints or albums, will be quoted and charged separately once both parties agree to it in writing.
2. FEE AND PAYMENT
The total fee is __________. An advance of 30% (__________) is payable on signing this agreement. The date(s) are reserved only once the advance is received.
The balance of __________ is payable on or before the last event date, unless the parties agree otherwise in writing. Final deliverables are released once the full fee has been paid.
Taxes, if applicable, are charged as shown in the Studio's quotation or invoice. Travel, stay and meals for the crew for events outside the Studio's city are arranged or paid for by the Client, unless included in the fee.
3. DELIVERY TIMELINE
The Studio will deliver the final deliverables within 45 days of the last event date. Where the Client needs to make a selection (for example, photos for an album) or approve a draft, the timeline pauses until the Client responds.
Unedited (raw) files are not part of the deliverables unless listed above. The Studio will keep a copy of the delivered files for at least 3 months after delivery; the Client should keep their own backup.
4. USAGE RIGHTS
The parties agree that copyright in all photographs and footage stays with the Studio. The Client receives a permanent licence to use, print and share the deliverables for personal, non-commercial purposes, including on personal social media.
The Studio may use selected photographs and footage in its portfolio, website and social media, unless the Client asks it not to in writing before the first event date. Commercial use by the Client (advertising, sale, competitions or publication by third parties) needs the Studio's written permission.
5. CANCELLATION AND RESCHEDULING
The advance is non-refundable, because the Studio reserves the date(s) for the Client and turns down other work. If the Client cancels, any amount paid beyond the advance will be refunded within 15 days of the cancellation.
If the Studio cancels for a reason within its control, it will refund all amounts received from the Client and, where possible, help find a replacement.
6. EVENTS BEYOND CONTROL
Neither party is responsible for a failure caused by events beyond its reasonable control, such as natural disasters, government orders, epidemics or serious illness. The parties will first try to agree new date(s). If that is not possible, amounts paid for work not yet done will be refunded, less costs the Studio has already incurred.
7. LIMITATION OF LIABILITY
The Studio will take reasonable care with the work and the files, including the use of backup equipment where practical. If photographs or footage are lost or damaged despite this, the Studio's total liability is limited to refunding the fee paid for the affected part of the work.
The Studio is not responsible for shots missed because of venue restrictions, the schedule changing, guests blocking the view, lighting or weather conditions, or the Client's instructions.
8. CLIENT'S RESPONSIBILITIES
The Client will make sure the crew can access the venue and events, share the event schedule and key people in advance, and provide meals for the crew during events longer than five hours.
9. GOVERNING LAW AND DISPUTES
This agreement is governed by the laws of India. The parties will first try to resolve any dispute through discussion in good faith. If that fails, the courts at __________ will have exclusive jurisdiction.
10. WHOLE AGREEMENT
This agreement, together with the Studio's quotation for the event, is the complete agreement between the parties. Any change must be agreed in writing; an email or a message acknowledged by both parties is enough.
For the Studio Signature: __________ Name: __________ Date: __________
Client Signature: __________ Name: __________ Date: __________
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